Answer RFPs faster – without missing a requirement

RFP software that follows the buyer’s structure

Upload PDF, Word, spreadsheets, text files or a ZIP archive. TedBid derives the response structure from the RFP material rather than a fixed template. Word documents are shown page by page like the original.

Requirements include file-and-page sources, so you can check the original instruction. If a field is not covered in the material, it appears as not stated rather than being filled with an assumption.

Decide whether to respond before drafting

Review minimum requirements, deadlines and risks together. TedBid matches the opportunity against your company profile, so you can discuss fit before committing writing effort.

Check what the buyer requires, which commitments the contract introduces and when questions must be raised. The timeline shows question and submission deadlines with sources.

Use RFP response software to write specific answers

Type “Make the bid” in the tender chat to draft each answer with sources. Continue with focused requests as you review. The chat only helps with the current tender, so the conversation stays tied to its documents and requirements.

• Ask “make the answer shorter” when wording needs tightening.
• Ask which minimum requirements have no answer yet.
• Check cited material before accepting a factual statement.
• Add the company facts needed to complete the response.

Build on approved answers, not unchecked copy

Your answer library stores approved answers with topics and shows when each answer was last used. Reuse stays within your own organisation.

Treat every reused answer as material to assess. Does it address the current question? Are the facts still correct? Does the buyer ask for a different emphasis?

Review content before assembling the package

TedBid judges documents against the RFP’s own requirements and evaluation criteria, with general writing tips shown separately. Missing facts carry [MANGLER] (missing), and claims without a source carry [TJEK] (check).

A consistency check finds differences such as registration numbers and years across documents. The pre-submission check covers markers, formats, page limits, reservations and signatures. Then you download a ZIP package with Word/PDF files and a QA report.

RFPs from private buyers and public tenders in one tool

Private RFPs often arrive as an Excel questionnaire, a security questionnaire and a short description of the need. Public tenders come with conditions, specifications and contract drafts. TedBid handles both the same way: it reads the material, lists the requirements with sources and helps you answer them one by one.

That means your team learns one way of working. Approved answers from one response can be reused in the next, whether the buyer is a municipality or a private company.

Frequently asked questions