Run every bid from one place – requirements, deadlines and package

Bid management software grounded in the source material

Upload the tender files: PDF, Word, spreadsheets, text files and ZIP archives. TedBid finds requirements with file-and-page sources and builds the submission list with the buyer’s own document names.

You do not have to fit every opportunity into a fixed template. The structure comes from the individual tender, and fields absent from the material show as not stated.

Assess the opportunity before committing the team

Use the go/no-go overview to see minimum requirements, deadlines and risks together, matched against your company profile, before drafting takes over the discussion.

Start with what you must meet and what you would commit to. A clear early review gives your team a reasoned basis for bidding, asking questions or saying no.

Plan around the buyer’s actual deadlines

TedBid places question deadlines, submission deadlines and other dates on a timeline with sources. Check the underlying instruction before you rely on a date in planning.

Keep the question deadline in view as well as the final hand-in. Unclear requirements deserve attention while you can still raise them.

Check the package, not just the prose

The pre-submission check looks at the details outside the main text. A readable answer is only one part of preparing the files the buyer asks for.

• Find unresolved markers before treating content as finished.
• Check file formats and page limits against the material.
• Review reservations and signature requirements.
• Use the consistency check for differing registration numbers and years.

Work as a team with clear roles

Six roles from owner to viewer control who may edit and approve. Data is separated per organisation and enforced in the database. Approved answers go into a shared answer library for the next bid.

Approve the package and upload it yourself

TedBid produces a submission ZIP with Word/PDF files and a QA report, and ESPD as XML. A package approval is saved in the package history, so you can always see what was approved.

The package and checklist are made for Mercell, EU-Supply/ETHICS, Comdia, iBinder and udbud.dk. TedBid never submits anything: you upload the files yourself and answer impartiality and signing authority yourself.

From first look to approved package

A bid in TedBid moves through a few clear steps. You can see at any time where it stands and what is left.

• Upload the material and get requirements, deadlines and the submission list with sources.
• Decide go or no-go with the minimum requirements in front of you.
• Draft answers in the chat and assign the rest to colleagues.
• Review each document against the tender’s own criteria.
• Approve the package and upload it yourself in the portal.

Frequently asked questions